Evaluations are challenging.
You have to watch and listen carefully to a speech while at the same time trying making notes on the strong points and the areas that could be stronger and then you have 20-30 minutes to work out what you’re going to say, how you’re going to say it and come up with solid suggestions to help your speaker become a more effective communicator.
It’s little wonder that with all this pressure that some evaluations can sound a bit disorganised but there is a very easy way to get around this problem, you need to remember that a good evaluation is a speech. Thinking of it as a speech gives you an automatic structure with a beginning, middle and end. Using this will help you sound more organised and confident when giving your evaluation.
Here are the 5 steps you can use to build an organised evaluation:
- For your opening, keep it simple, connect with the speaker and give brief outline of what you’re going to cover in your evaluation.
- Select a structure for your evaluation. Here are some popular structures:
The Sandwich method: Begin with something that the speaker did well then give an improvement with a helpful recommendation and wrap up with another of the speaker’s strengths.
P.O.S.E (Positives, Objectives, Suggestions, Encouragement): Start with the speaker’s strengths, outline the objectives for the speech, show the speaker how they can bring the speech to a higher level and round out with some encouraging words.
P.I.E.S (Positives, Improvements, Encouragement, Summary): Start with the speaker’s strengths, then suggestions and recommendations, encouragement and finish off with a summary of your evaluation.
G.L.O.V.E (Gestures, Language, Organisation, Voice, Enthusiasm): Break your evaluation into five sections – body language, words and language used, speech structure, vocal variety and the passion of the speaker.
Try out different structures to see which suits the speakers’s needs best, if none of them work then look at developing your own structure.
- Read through your notes and choose only 2 or 3 points to discuss. Remember that you only have 2-3 minutes for your evaluation, if you choose too much to talk about then you will go over time. When selecting talking points concentrate on the strongest strengths and the areas in need of the most improvement.
- Don’t take your notes on stage with you. Instead, transfer the points that you want to talk about onto a separate piece of paper or better yet, put each point on its own notecard. This allows you to arrange your notes into the structure chosen above which helps you give a clear and focused evaluation.
- Wrap up with a very brief summary and some final words of encouragement for the speaker.
By following these steps you will be able to build and deliver a structured and focused evaluation which will ultimately help the speaker and the whole audience become more effective speakers and presenters.
This post is part of our series of tips to help you become a better evaluator. To learn more about evaluating, check out these posts:
- Plan and Prepare Your Evaluation
- Crafting an Evaluation that Educates the Whole Audience
- Use Your Evaluation To Inspire
- The Secret to Effective Evaluations
Image: marco antonio torres (flickr)